Manual expense management is time-consuming, frustrating, and leaves lots of room for human error – both accidental and intentional. Don’t take that risk and learn about the benefits of automated expense reporting.
Improves cross-functional impact
Finance Department
Budget Owners
Volve Card Users
Finance Department
Dynamic reporting
With changes automatically synced, visibility over the company’s finance and access to expense data is always in real time.
Automated expense reporting
Accounting codes are allocated instantly to every spend, providing a full and complete overview on authorisation and audit trails.
Agile routing and document sharing
Enhanced visibility and seamless integration eliminates all previous manual efforts spent reconciling receipts into spreadsheets.
Budget Owners
Track and control on-the-go
Review, approve, reject claims in seconds, with the assurance that submissions are in compliance with the company’s expense policy.
Proactive management
Receive a text notification each time an expense report is submitted. Complete the approval process in just one-tap.
Streamlined workflow integration
Get greater visibility on spend from anywhere, with less time being spent on administration and managing those administering.
Volve Card Users
Smart prepaid corporate card
Enjoy the flexibility and faster access to funds, with the convenience of a card that is managed centrally and used remotely.
Digital receipt management
Say goodbye to manual paper-based approaches. Simply take a photo of the receipt with the app, review the entry and submit.
Keep track of spend easily
Digitizing the receipt process manages storing of records. No more missing receipts and forgotten claims.
Volve changes the way work gets done
Test-drive Volve for free for 30 days.
A must if your company has ticked two or more of the following:
- We are looking to simplify your accounting processes
- We incur online payments made via credit card, e.g. software subscriptions, recurring bills, online purchases
- We have more than 5 employees incurring expenses out of the office or while travelling
- We are a construction, engineering, consulting, logistics or shipping company
- We outsourced the accounting function
Why is Volve right for my company?
How does Vole help me better manage my business expenses?
In our opinion, every employee should be a contributor to the company’s financial health, and should be empowered with smart tools to make the right decisions. Each Volve cardholder will receive access to a Volve dashboard providing full view of their personal spend and the card limit. Super users who require wider financial oversight across the business will have features on their dashboard for accounting, card and user management and saving insights.
Why should I use Volve instead of my debit card?
Corporate prepaid cards provide layers of security and fraud protection that many debit cards do not. Take for instance, a debit cardholder would have complete access to the company’s entire cash balance in its checking account where a corporate prepaid card does not. In addition, Volve is able to issue a number of employees with virtual and physical cards, while providing visibility and monitoring of spend at any time; this feature is not available with standard corporate debit cards.
What size of company is Volve suitable for?
Volve is for all businesses, regardless of the number of employees. If you are planning to issue more than 50 cards, please contact us for a custom pricing. Volve helps streamline corporate finance processes by eliminating the hassle of sharing corporate credit cards, chasing receipts, doing expense reports and making expense reimbursements, helping you gain visibility and control over spending. Month-end reconciliations can be completed faster and with accuracy.
Do I still need to do my expense report when using Volve?
Manually, never! Volve’s ultimate goal is to eliminate any manual expense reporting in paper form altogether! Each spend made on the Volve corporate card is immediately routed to the Volve admin console, which populates the details of the charge (for instance, the transaction amount, merchant name and transaction date), alongside automatically assigned accounting codes (tagged to different merchants and transaction types) across a pre-configured expense reporting template of the employee’s cost center. This auto-fill function eliminates the manual entry of each expense and relieves card users of tedious paperwork, manual form-fills and missing claims. A push notification serves as a reminder to upload a photo of the receipt for audit purposes. For expenses not made on the Volve card, simply photograph your receipt and complete the fields that have not yet been populated, and your expense claim will be created on the spot. This removes the need for manual data entry, saving time for both the employee and the finance team.
